#DEVONTHINK PRO OFFICE DATABASE SOFTWARE#Of course, stand-alone OCR software has been available for a couple of decades, but DEVONthink integrates it well enough to make it actually usable on a routine basis: just scan the document, and there it is, in your database. Scanning Mentioned only in passing above, DEVONthink’s integrated optical character recognition (OCR) engine enables you to scan paper documents and immediately have them indexed and incorporated into the database: in other words, when you scan the document, you have not only an image, but the actual text of the document to work with. Unfortunately, most of the more advanced capabilities are not available through this interface. Database Sharing I can’t quite imagine myself wanting to use it, but if you’re on a LAN and want to share your database with colleagues, DEVONthink provides a front end to enable them to search it via a local web front end. Mail Archiving DEVONthink seamlessly imports email from all major email applications, including Apple’s Mail and Microsoft’s Entourage. Bookmarks, Web Browsing and RSS Although it would be a shame to use it only for organizing bookmarks or reading news, DEVONthink makes a very capable bookmark manager, web browser (using the same underlying rendering engine as Safari) and RSS reader. The global inbox is stored in: /Library/Application Support/DEVONthink Pro 3/Inbox. You can find your databases by searching with Spotlight for: kind:database dtBase2. We advocate using a folder in your home directory, like /Databases, and never put them in a cloud-synced folder. #DEVONTHINK PRO OFFICE DATABASE ARCHIVE#‘Site Sucker’ DEVONthink can be set to download and archive arbitrary sets of pages - even whole web sites - with just a few clicks. DEVONthink stores the databases where you created them. This is a limited-time offer, so check it out now.I can’t cover all that such a sophisticated piece of software has to offer in this brief review, but I’d just like to nod in the direction of a few more little morsels in addition to what I’ve covered so far: AppleScript, Automator and Bookmarklets Great integration with the Mac’s built-in automation technologies makes it easy to grab text or images from other applications and drop them into the database I use the Safari bookmarklets for archiving and bookmarking all the time, and DEVONthink’s AppleScripts fairly often. Interested? MacSparky readers can get a 20% discount on DEVONthink. It stores all your documents, helps you keep them organized, and presents you with what you need to get the job done. You can automate your workflow from capture to filing, editing to publishing. You can think of DEVONthink as your paperless office. It is this combination of power and security that makes DEVONthink the clear winner. If you’ve got an iPad or an iPhone, you can access your DEVONthink data there, too, with DEVONthink to Go. Dump them into a DEVONthink database and let DEVONthink sort it for you.ĭEVONthink supports multiple sync methods and lets you even use your own sync password, so everything is encrypted. You could also do the same with all of your personal records. It’s like having my own research assistant. It is spooky what DEVONthink finds when I start searching my legal database. I dump legal cases, statutes, regulations, and law review articles in DEVONthink whenever I’m working on a thorny problem and let DEVONthink grind on the documents before I do. One of my uses for DEVONthink is legal research. DEVONthink lets you build powerful automation subroutines into your library to help tag, move, and organize documents. Everything you store in your DEVONthink Pro library gets OCR’d. DEVONthink uses artificial intelligence to analyze and connect your documents in ways that may not otherwise occur to you.Īn OCR Tool. Choose a location in the directory that BTS is syncronizing. On the source machine, set up a local sync store: DEVONthink Pro Office > Preferences > Sync Select your database and choose + > Add new local sync. Remember that it was just there to copy to the destination machine. In addition, it makes import (and export) easy, so you can have all that power without feeling trapped.Ī research assistant. Delete the database from the BTS-synced folder. DEVONthink will hold as many documents as you can throw at it. Just a few of the things I use DEVONthink for include:Ī reliable repository of research documents. There are a lot of ways to manage a database on your mac, but in my opinion, there is no better tool than DEVONthink. This week MacSparky is sponsored by DEVONthink.
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